Sound Camp Terms and Conditions

Terms and conditions are very useful to prevent misunderstanding as everything is clear and in one place.

Attendees

  •     A one off payment of £150 per person covers everything for the three days: camping facilities, meals, snacks, teas, coffee, spring water and workshops etc.
  •     There are no entry tickets issued for sound camp, I will work on booking forms and signing people in on arrival to camp.
  •     Everyone attending must fill out a booking form, we need to know who is on site for safety reasons.
  •     We will cater for some special diets, but this has to be requested at time of booking. Meat is not available and cannot be requested.
  •     Our refund policy is as follows:

    A full refund will apply if at least three weeks notice is given before the start of the event.
    Transfer of place to another named person will be permitted without penalty at any time before the start of the event.
    This refund policy is made of necessity as costs are incurred with late cancellations/no shows.

  cancellations 2 weeks before the start of camp will receives a 50% refund.
  cancellations 10 days to the start of camp results in no refund.



  •     Meal times are flexible around my listed times and it is your responsibility to be around to receive your meals.
  •     Hot meals cannot be reserved for you.
  •     All meals are supplied, no self catering, this includes camper van cooking, barbecue and camp fire cooking.
  •     Sound Camp will be alcohol free so we request that you respect this and not bring alcohol.
  •     No smoking in the camp area or in your tent; there will be a designated smoking area.
  •     No candles in your tents please; torches are the safest form of lighting.

Workshop Leader

1: Workshop leaders can attend camp all weekend in exchange for running two one hour workshops on the Saturday and a talk/performance/something different either Friday evening or Sunday morning or offer an hours sound bath during the Saturday evening/Sunday morning all night sound bath.  I would also be expecting some help with moving equipment back to the parking area on Sunday morning. (this means when you visit the toilet please bring an item of equipment up with you each time) This will be of great benefit to me as Coombe Farm is a physically demanding site.

2: You can opt to attend Saturday only running an hours workshop in the morning and again in the afternoon and receive a free lunch and get paid £75.

3: Sound therapy instrument makers are wanted to offer a group workshop of two hours duration either on the Friday evening or on the Sunday morning. This can be in exchange for the whole weekend attendance or for a payment (I pay £150 for instrument makers workshops) Friday evening gives you the most attendance and offers you good promotion to your target audience.

No workshop assistants please; just one workshop leader per workshop.  You can help yourself to teas, coffee and snacks whenever you want and have the opportunity to attend other workshops that are running during the day.

 

Other information

Coombe Farm is mainly a reserve for nature and a environmental conscious camp site, I ask that everyone attending Sound Camp be aware of this with whatever you do.
Bookings/payment will be taken from the 20th May 2018 and will close on the 20th June 2018
Special dietary needs require special preparation and cannot be requested on the day. It is therefore your responsibility to complete the booking form correctly.

Wheelchair access is very tricky due to being on grass and steep hill climbing is necessary in places. The compost toilets are not assessable via a wheelchair. disabled people are very welcome but please be aware that this camp site is not on flat ground and is not really suitable for wheelchair users.

 

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