Sound Camp Terms and Conditions

Terms and conditions are very useful to prevent misunderstanding as everything is clear and in one place.

Attendees

  •     A one off payment of £150 per person covers everything for the three days: camping facilities, meals, snacks, teas, coffee, spring water and workshops etc.
  •     There are no entry tickets issued for sound camp, I will work on booking forms and signing people in on arrival to camp.
  •     Everyone attending must fill out a booking form, we need to know who is on site for safety reasons.
  •     We will cater for some special diets, but this has to be requested at time of booking. Meat is not available and cannot be requested.
  •     Our refund policy is as follows:

    A full refund will apply if at least three weeks notice is given before the start of the event.
    Transfer of place to another named person will be permitted without penalty at any time before the start of the event.
    This refund policy is made of necessity as costs are incurred with late cancellations/no shows.

  cancellations 2 weeks before the start of camp will receives a 50% refund.
  cancellations 10 days to the start of camp results in no refund.



  •     Meal times are flexible around my listed times and it is your responsibility to be around to receive your meals.

    Hot meals cannot be reserved for you.
    All meals are supplied, no self catering, this includes camper van cooking, barbecue and camp fire cooking.

  •     Sound Camp will be alcohol free so we request that you respect this and not bring alcohol.
  •     No smoking in the camp area or in your tent; there will be a designated smoking area.
  •     No candles in your tents please; torches are the safest form of lighting.

Workshop Leaders

  •     Workshop leaders are invited to attend Sound Camp free of charge on Saturday 7th July 8.00am - 6.00pm only. 
  •     All workshop leaders will be paid £75 for running a morning and afternoon workshop. (Workshop leaders must be self employed or if not self employed I can donate thier £75 to a chosen charity)
  •     Lunch is supplied free of charge to the workshop leader.
  •     Workshop leaders are responsible for bringing their own equipment to run their workshop. Workshop spaces are Tipis with carpeted floors or outside on the grass. tables and chairs are supplied.
  •     There is no mains electricity at camp, so those needing music for a dance workshop will need to bring an ipod that can be pluged into my supplied battery operated music system.

Workshop leaders wanting to attend all weekend:

Workshop leaders are very welcome to attend Sound Camp for the whole weekend; a place will need to be booked from 20th May 2018 at a cost of £150 per person.
Unfortunately, I am unable to offer any reduction to this entry fee and for the following reasons:-

  •  It makes the payment process too complicated with setting up multiple payment options.
  • I have a budget dedicated to paying workshop leaders for their time and I need to show expenditure for this. 

Other information

Friday Evening and Sunday entertainment are for the all weekend attendees only as a considerable amount of money has been spent on the entertainment for the benefit of those attending. The exception to this is those who attend my regular drum circle, who are invited to the Friday evening entertainments.

Coombe Farm is mainly a reserve for nature and a environmental conscious camp site, I ask that everyone attending Sound Camp be aware of this with whatever you do.
Bookings/payment will be taken from the 20th May 2018 and will close on the 20th June 2018
Special dietary needs require special preparation and cannot be requested on the day. It is therefore your responsibility to complete the booking form correctly.

Wheelchair access is very tricky due to being on grass and steep hill climbing is necessary in places. The compost toilets are not assessable via a wheelchair. disabled people are very welcome but please be aware that this camp site is not on flat ground and is not really suitable for wheelchair users.

 

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